Personal Assistant to CEO

• Manage the agenda of the CEO/BOD.
• Track objectives, tasks, KPIs and assignments given by the CEO to staff, departments, etc.
• Manage organizational development projects and/or monitor & track the projects implemented by various departments.
• Prepare Business Intelligence Reports and organizational KPI/Performance Reports/Dashboards in cooperation with the Finance, IT and Operations teams.
• Edit and translate various contracts (sales contracts, health-screening contracts, cooperation contracts), and other documents related to HR, Accounting and marketing matters.
• Schedule weekly and monthly meetings, collate reports for the meetings, take meeting minutes, and follow up on implementation of tasks assigned in the meetings.
• Communicate the General Director's and BOD's instructions and decisions to relevant individuals and departments, and ensure they understand those instructions and decisions.
• Maintain corporate and executive files, correspondence files and document files, both in offline and online format.
• Schedule, plan and prepare business travel for the Board of Directors.
• Prepare and organize visits of foreign shareholders/investors to the company.
• Book hotel rooms, flight tickets and arrange transportation for the BOD and shareholders coming to Vietnam for business.
• Check documents submitted by departments to the General Director for his decisions and signatures.
• Solve any administrative and operational problems in the office.
• Ensure that all tools and support are provided to increase the efficiency of the BOD in its work.
• Other tasks as assigned by the Board of Directors.
• Support HR/Admin/Marketing in preparing bi-weekly, monthly and yearly events: birthdays, monthly Happy Friday tea break, team-building parties, Year-End Party, company trips, etc.
• Create a yearly/monthly/weekly internal communication plan, and execute at least weekly news articles, videos and other internal communication materials related to CarePlus's activities, news, events, culture and values.
• Coordinate the timing of internal communication activities with HR and Marketing so schedules do not overlap and content is properly distributed internally.
• Ensure the Vision, Mission, Values, the CarePlus Way system, and the Company's long-term and short-term strategic objectives are clearly communicated to, and recognized by, all employees.
• Coordinate with the HR department on internal communication materials that help shape company culture, values and behavior.
• Work with the Finance department to disseminate a monthly Newsletter to the BOD and Shareholders, and prepare/disseminate the Quarterly Newsletters and Financial reports.

• Bachelor's degree in Business Administration, Economics, Foreign Languages or a related field.
• Minimum 5 years of experience in an Executive/Personal Assistant, office management, or related role.
• Good command of spoken and written English.
• IELTS 6.0 or TOEFL 79
• Proficient in MS Office, especially Excel skills.
• Experience in managing legal and/or corporate documents.
• Experience in coordinating teams and departments.
• Project management experience preferred.
• Experience in internal communication and internal marketing.
• Experience creating newsletters and short videos (and related technical skills).
• Good communication and storytelling skills.
• Well organized and disciplined in work.
• May be required to work outside standard office hours and travel occasionally (domestic/international) to support the BOD's schedule.

• Yearly bonus based on business efficiency
• Get periodic health checks according to company policy
• Performance review once a year
• Discount promotion for staff and relatives up to 60%
• Young, friendly and professional working environment
• Being trained and developed professional skills, career
• Exciting company events: Embark on summer trips, annual parties, team-building activities, and so much more fun are waiting for you.!

📩 Interested candidates are invited to send their CV (in English or Vietnamese) to the following email address: recruitment@careplusvn.com

📧 Email subject format: Appply for [Position]_Full name

📞 For further information, please contact HR Department:
(028) 7300 4059 – Ext: 6644